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Migration

What is ShareGate?

By Suresh Girinathuni

Quick answer

ShareGate is an independent software vendor product for Microsoft 365 migration and management. Teams commonly use it for SharePoint and Teams content migration, pre-migration inventory and assessment reporting, and day-to-day administration such as permissions cleanup. It complements rather than replaces planning: assessment findings still need IA decisions, wave plans, and validation sign-off. Evaluate the current edition, licensing, and source-system coverage against your program before committing — vendor capabilities change frequently.

Key takeaways

  • Third-party migration, assessment, and admin product.
  • Strong fit for SharePoint and Teams administrator-led moves.
  • Verify edition, coverage, and licensing against your scenario.

Detailed Explanation

ShareGate is an independent software vendor product for Microsoft 365 migration and management. Teams commonly use it for SharePoint and Teams content migration, pre-migration inventory and assessment reporting, and day-to-day administration such as permissions cleanup. It complements rather than replaces planning: assessment findings still need IA decisions, wave plans, and validation sign-off. Evaluate the current edition, licensing, and source-system coverage against your program before committing — vendor capabilities change frequently.

How it works

Run inventory and assessment reports first to surface long paths, large lists, and permission sprawl. Remediate blockers, migrate pilot libraries, validate counts and permissions with owners, then proceed in departmental waves with exception reports until deltas reach zero.

Limitations and considerations

Tooling never substitutes for cleanup, IA design, and validation. Confirm source and target coverage plus licensing for your exact scenario with the vendor’s current documentation.

This Q&A page is the short-answer layer for “What is ShareGate?” Use the related guides below when you need implementation steps, architecture trade-offs, or troubleshooting detail.

For broader context, visit the Migration Hub. It connects this topic to surrounding Microsoft 365, Power Platform, SharePoint, Copilot Studio, Dataverse, migration, and Dynamics 365 guidance.

When to use it

Shortlist ShareGate for administrator-led SharePoint and Teams migrations where assessment reporting and straightforward moves matter most.

Practical example

A 10,000-file file-share program runs ShareGate’s inventory report first, discovering the long-path blockers that shape the remediation sprint before any migration wave.

Related Questions

What is AvePoint?AvePoint is a third-party Microsoft 365 software vendor whose portfolio spans migration, governance, backup, and data protection — usually evaluated for larger or multi-workload programs.What is Microsoft 365 migration?Microsoft 365 migration moves users, documents, collaboration workloads, and related configuration into Microsoft 365 services.What should I check before a Microsoft 365 migration?Check eight things before moving data: source inventory, permissions and sharing, file/path restrictions, ownership, target information architecture, security and retention needs, migration tooling plus pilot scope, and communication with a validation plan.What should be validated after a SharePoint migration?Validate counts, failures, metadata, versions, permissions, sharing, folder structures, links, and business-critical functionality.

Related nextM365 Guides

MigrationSharePoint Online Migration Step-by-Step GuideA practical SharePoint Online migration guide covering site inventory, cleanup, information architecture, permissions, migration tools, pilot waves, validation, governance, and user adoption.MigrationMicrosoft 365 Migration Checklist for BeginnersA practical Microsoft 365 migration checklist for beginners, covering scope, inventory, cleanup, licensing, identity, permissions, pilot migration, migration waves, validation, communication, and post-migration support.

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